Why is it important to have a Employee Leaving Letter?
This internal form is used to communicate with your HR department and payroll provider that an employee under your supervision is leaving the business. On receipt of this form your HR department will know when the employee is leaving and what if any money is owed to the employee, or indeed if the employee owes the company any money in the form of loans or overtaken holidays. This form can then be passed onto who manages your payroll and will ensure that the correct final salary is paid.
The form is robustly written and covers areas such as:
- Reason for leaving
- Actual date of leaving
- Lieu of notice to be paid
- Vehicle to be returned
- Would you re-employ
- Performance details rating
- Outstanding monies/company property
- IT section – email, login, passwords, remote access
This form can then be filed in the employee’s personnel file.
Unfortunately, good employees will also leave you company at some point. It’s only natural and people move on. But what do you need to do when an employees leaves your business?
The Leavers Package contains all the forms and letter templates that make it easy for you to ensure that the Leaving Process including the exit interview is completed correctly, that the staff are written to confirming their resignation and that payroll are informed so that they are taken off the next salary run…after all, you don’t want to be paying them when they’ve left.
If you want to know more about how to manage the process for an employee that’s leaving your business, give one of our experts a call who will be happy to help you!